User Responsibility
Information Technology Policy

University of St. Francis supports information technology resources to further its mission of learning and to foster a community of shared inquiry. All members of the University community must be cognizant of the rules and conventions that make these resources secure and efficient. It is the responsibility of each member of the University community to:

Harassment: No member of the community may, under any circumstances, use technology to libel, slander, or harass any other person. Examples of computer harassment include:

  1. Using the computer to annoy, harass, terrify, intimidate, threaten, offend or bother another person by conveying obscene language, pictures, or other materials or threats of bodily harm.
  2. Using the computer to contact another person repeatedly to harass, or bother, whether or not any actual message is communicated, and/or where no purpose of legitimate communication exists, and where the recipient has expressed a desired for the communication to cease
  3. Using the computer to contact another person repeatedly regarding a matter for which one does not have legal right to communicate, once the recipient has provided reasonable notice that the recipient desires such communication to cease (such as debt collection).
  4. Using the computer to disrupt or damage the academic, research, administrative, or related pursuits of another.
  5. Using the computer to invade the privacy, academic or otherwise, of another or the threatened invasion of the privacy of another.

Intellectual Property Right: Each person is responsible for recognizing (attributing) and honoring the intellectual property rights of others. Violation of this is plagiarism. Respect copyright and other intellectual-property rights. Unauthorized copying of files or passwords belonging to others or to the University may constitute plagiarism or theft. Modifying files without authorization (including altering information, introducing computer viruses or damaging files) is unethical, may be illegal, and may lead to sanctions.

Security of passwords. Users should establish appropriate passwords according to the guidelines set out by the IT Department, change them when notified, and not share them with others.

Sharing of Passwords: Computer accounts, passwords, and other types of authorization are assigned to individual users and must not be shared with others. Each individual is responsible for the use of one’s own account, password or authorization codes.

Allocation of Resources: The University of St. Francis has the right and responsibility to allocate its resources in a manner consistent with the achievement of its overall mission. Users may be required to accept limitations or restrictions on computing resources such as storage space, time limits, or amount of resources consumed when asked to do so by systems administrators.

Privacy of Information: That fact notwithstanding, no one should look at, copy, alter or destroy anyone else's personal files without explicit permission (unless authorized or required to do so by law or regulations). The ability to access a file or other information does not imply permission to do so. Users must also note that, as part of their responsibilities, systems or technical managers may occasionally need to diagnose or solve problems by examining the contents of particular files.

Data Security/Backups. Users should maintain and archive backup copies of important work. Users are responsible for backing up their own files. General use computers in labs and other areas are restored to their original installation and all data stored on these machines are erased. They should learn to properly use the features for securing or sharing access to their files. The university encourages individuals to use their designated network drive (home directory) to store copies of their documents. The university does scheduled backups on network drives.

Suspension of Individual Privileges: The University of St. Francis has the right to suspend access to technology resources for reasons relating to the safety and well-being of the campus community or university property. Access will be promptly restored when safety and well-being can be assured, unless access is to remain suspended as a result of formal disciplinary action, through appropriate formal process and procedures. Users should not attempt to evade, disable, or "crack" passwords or other security provisions; these activities threaten the work of others and are grounds for immediate suspension or termination of privileges and possible additional sanctions.

Individually owned computers: Individually owned computers which are connected to the network, are required to have an updated anti-virus program installed. If any student or employee owned computer becomes a security or virus threat to the network, IT reserves the right to restrict its access to the network, this includes file sharing or student operated servers in residences.

Monitoring of Usage, Inspection of Files: The University of St. Francis may routinely monitor and log usage data such as network session connection times and end-points, computer and disk utilization for each user, security audit trails, network loading, etc. The institution has the right to review data for evidence of violation of law or policy, and other purposes.

The University of St. Francis extends these principles and guidelines to systems outside the University that are accessed via the University's facilities (e.g., electronic mail, social networking sites, or remote logins using the University's Internet connections). Network or computing providers outside the University may also impose their own conditions of appropriate use, which users at this University are responsible for following.

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